PROGRASS is a European community of practice-science partners working on an innovative and interdisciplinary approach that pursues the development of a sustainable form of grassland and biowaste management. The network aims at preserving biodiversity and cultural landscape, to use or re-use organic waste materials for energy or product conversion considering environmental, technical and socio-economic aspects.

§ 1 Name, legal status, address and fiscal

(1) The association bears the name “PROGRASS e.V.”

(2) The association is based Witzenhausen, Germany

(3) The association is registered in the register of the Local Court Eschwege.

(4) The fiscal year is the calendar year.

§ 2 Purpose and tasks

(1) The association pursues exclusively charitable purposes within the meaning of section “tax purposes” of the Tax Code (§§ 51ff) in the current version. The association aims to promote science and research and the promotion of nature conservation and landscape management.

(2) The mission of the Association is to preserve and promote the biodiversity of grassland using traditional and technically innovative use practices.

(3) The purpose is realized by:

exploration of regional potentials for the protection of biodiversity and renewable energy generation by means of ecological, socio-economic and regional economic studies

the networking of professionals and facilities by the private sector and public service level

appropriate publicity and education

the development, implementation and support of projects in line with the objectives of PROGRASS.

§ 3 Selflessness

(1) The Association is active, it does not pursue its own economic purposes.

(2) The association may only be used for statutory purposes. Members do not receive payments from the funds of the Association, except for reimbursement of expenses or allowances.

(3) No person may be favored by donations which are alien to the purposes of the Association, or by disproportionately high remuneration.

§ 4 Membership

(1) Member of the Association may be any natural or legal person who supports the objectives of the Association.

(2) The application for admission to the Association by the Board.

(3) Membership is terminated by resignation, expulsion or death.

(4) The resignation of a member is only possible at the end of a calendar year. It is made by written notice to the Board by serving a notice of 3 months.

(5) If a member has failed to fulfill the goals and interests of the association, it can be excluded by the board. The member must be given prior to the decision an opportunity to comment. Against the decision of expulsion may, within a period of one month after notice of exclusion be appealed through which the next General Assembly decides.

§ 5 Members

Members pay contributions in accordance with a resolution of the General Assembly. To determine the level of contributions and termination the simple majority of those present at the general meeting voting club members is required.

§ 6 Organs of the Association

Organs of the Association are:

1. The General Meeting

2. The Executive Board

§ 7 General Meeting

(1) Convocation and Decision

  1. The General Assembly meets at least once a year. The general meeting may in the presence of process (personal attendance of the members at a particular place) or virtual method (not the common presence of the members in one place nor the simultaneous submission of votes is required) to take place or a combination of both methods.
  2. The invitation to the meeting must by the Board of the Association in writing, stating the provisional agenda. Invitations can be sent via email, fax or letter. The invitation letter is the member considered received if it is sent to the last member of the Association of writing known address.
  3. The members may request in writing or by e-mail, add items to the agenda.
  4. Extraordinary general meetings may be called by the Board if necessary, if required by the interests of the society. You must be convened if at least one third of the members of the association shall make a request. The invitation to the extraordinary general meeting shall be made no later than 2 weeks prior to the date specified for the meeting, stating the reasons.
  5. Any statutory convened general meeting is recognized as a quorum regardless of the number of participating members.
  6. Each member shall have one vote. For the effectiveness of a decision by a simple majority of the votes cast is sufficient. An abstention – in each agenda item – is admissible; an abstention is considered non-submission of the voice.
  7. A quorum of at most one other member of the General Assembly is possible. The power of attorney shall be verified in writing.
  8. If the General Assembly in the presence of process or as online conferencing (synchronous virtual method), the procedure is as follows:
  • The invitation to the General Assembly by the Board at least 2 weeks prior to the day for the Assembly.
  • Members’ motions on the agenda may be submitted prior to the date of the decision to the Board or made during the session of the General Assembly. You will be placed on the agenda if the General Assembly approves the majority of the present voting members in processing applications.
  • Members will vote on the individual points of hands or shout or chat.
  • If the General Assembly in asynchronous virtual method, the procedure is as follows:
  • The Board is the invitation to the General Assembly the provisional agenda laid down by him known and gives members the opportunity to request further points within two weeks in the agenda. Members may request further points; In urgent cases, the Board may set an agenda, without an opportunity to add items to give. Received late applications will not be considered. The Board may however make exceptions if the delay is excused or other sufficient reasons, in particular the process economics justify the inclusion of the point. The Board decides at its discretion.
  • At the end of two weeks, the president has to give the final agenda for formulating the individual issues to be decided and to invite all members within two weeks of a binding vote on each item.
  • Members can vote on each item by teaching the Board in writing (by letter, fax or e-mail), how they decide in the single standing for decision points. Whether the deadline, the date on which the Board vote is decisive. A delayed and / or adverse vote shall form an abstention.

(2) Duties of the General Assembly

The General Assembly as the supreme decision-making body of the association is basically responsible for all duties, provided that certain tasks have not been transferred in accordance with this Statute to another organ. The General Assembly decides z. B. on

  • approve the annual accounts and the annual report
  • election, deselection actions of the Executive
  • Appointment of two auditors
  • commercial and Membership Fees
  • Amendments
  • final expulsion of members
  • dissolution of the Association.

Existing systems are not part of this Statute.

§ 8 Board

(1) The board consists of 3 members (the chairman and two vice-chairmen).

(2) The association is and out of court each represented by the Chairman and the Deputy Chairman. Everyone is authorized to represent.

(3) The Board is elected by the General Assembly for a term of 2 years. The re-election of board members is possible. Each incumbent board members remain after expiry of their term in office until their successors are elected.

(4) The Board is responsible for managing the ongoing business of the Association. The Board has the following duties:

  • perform all the affairs of the organization as long as it is not to perform tasks which are exclusively reserved for the General Assembly.
  • decision on the admission and expulsion of members
  • Implementation of the decisions of the General Assembly

(5) The Board may appoint for the affairs of the current administration a manager. This shall be entitled to attend meetings of the Board in an advisory capacity.

(6) The Board shall meet as necessary, but at least annually. The Board may appoint an advisory to its meetings knowledgeable people.

(7) The Board shall take its decisions by a simple majority. Decisions of the Board may also be passed in writing or by telephone, if urgent, if all members declare their consent to this procedure.

§ 9 Authentication of decisions

(1) The general meeting is to prepare a written account, which shall be signed by an executive officer and the stenographer / a recorder.

(2) The decisions of the Board is to make a record.

§ 10 Auditor

The General Assembly shall appoint one auditor / inside, belong to neither the Board nor one appointed by the Executive Committee and shall not be employees of the association to examine the books and records, including financial statements and to report earnings before the General Assembly.

§ 11 Amendments

(1) For amendments is into a 2/3 majority of the participants in the meeting club members is required. All amendments may be voted in the General Assembly only if it has already in the notice referred to this agenda item to the General Assembly and the invitation of both the existing and the proposed new statute text had been attached.

(2) Amendments that are required by regulatory, judicial or financial authorities for formal reasons, the Board may make its own initiative. These amendments must be immediately communicated to all members of the Association in writing.

§ 12 dissolution of the association and binding capacity

1) For the decision to dissolve the Association into a 3/4-majority of the members present at the meeting is required. The decision can be taken only after the announcement in the notice of meeting. To dissolve the Association requires a notice period of 4 weeks.

(2) In case of dissolution of the Association, as well as loss of tax-privileged purposes, the existing assets of an institution is transmitted, which is exclusively and directly use it for profit or charitable purposes.

(3) Decisions on future use of the assets may be implemented after approval of the tax office.